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Presbyterian Historical Society
Louisville, Kentucky, United States
12 days ago

Description

The Records Manager for the Presbyterian Historical Society administers a cost-effective, legally-based records management program for the national offices of the Presbyterian Church (U.S.A.) that includes all types of records (digital, paper-based, audio-visual) and insures that records of permanent value are transferred to the custody of PHS for long term preservation and access. The Records Manager provides consultation and assistance to national office staff regarding all records management concerns, including best practices for managing email and other digital records, filing of paper-based records, and retention and disposition of records of temporary value. The Records Manager manages the Records Center located in the Presbyterian Center in Louisville, KY.



Requirements

1. Works with all national agency record keepers and creators to manage records after they are created, dispose of temporary records, and transfer permanent records to the custody or purview of the Presbyterian Historical Society; evaluates and assists with the disposition of records of departed employees.

2. Manages the Records Center located at the Presbyterian Center in Louisville, KY, including intake and destruction of temporary records and the holding and eventual transfer of permanent records to PHS.

3. Manages the records liaison program and in conjunction with the liaisons, educates national agency staff about records retention schedules and checks periodically to verify compliance with those schedules.

4. Works with legal staff to periodically review and revise records retention schedule to make sure they comply with current state and federal guidelines. In consultation with national agency staff, updates schedules for specific agencies and offices and creates new schedules as the need arises. 

5. Works with legal, information technology, and PHS staff on updates to the Electronic Records Policy and associated e-records transfer workflows and provides guidance and recommendations on managing electronic records as outlined in that policy. 

6. Teams with other PHS, Office of the General Assembly (OGA) and IT staff members to facilitate preservation and access to born-digital and digitized records.

7. Serves on the OGA IT committee and contributes to the development of policies related to information security, cybersecurity, and data management. 

8. Contributes to PHS communications, especially on records management issues.

9. Other duties as assigned by the supervisor or the Office of the General Assembly.

Education: Masters degree in an information sciences field; or the equivalent combination of a Bachelors degree, continuing education courses, and work experience.

Skills, experience and competencies:

  • Minimum of three years, full-time work experience with records  management practices for appraisal, retention, and disposition of records.
  • Experience with records management outreach, including developing and maintaining relationships with records creators, surveying office records, and creating local retention schedules. Experience with tools for managing digital records, including tools for forensics, redaction, file-comparison, batch-renaming, and file transfer.
  • Ability to work in a consultative and collaborative style. Demonstrated commitment to value differences and the benefits to be derived from working with a broad range of people.
  • Ability to effectively manage interpersonal relationships.
  • Fluency in English. Excellent communication skills both oral and written.

Sensory or Physical Requirements:

  • Sight and hearing required. Ability to lift and shift 35-pound boxes and ability to reach overhead, stoop, and climb stools and ladders to move records.
  • Ability to use the computer for extended periods of time. Ability to communicate via telephone and via Zoom and other computer technologies.
  • Ability to travel as scheduled.

Desired Qualifications:

  • Certified Records Manager.
  • Knowledge of archival theory and practice.
  • Fluency in Spanish, Korean, or another language.

Job Information

  • Job ID: 59201432
  • Location:
    Louisville, Kentucky, United States
  • Position Title: Records Manager
  • Company Name: Presbyterian Historical Society
  • Industry: Archives
  • Job Function: Records Management Manager/Supervisor
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 3-5 Years
  • Required Travel: 0-10%
  • Salary: $53,000.00 - $61,000.00 (Yearly Salary)

Please refer to the company's website or job descriptions to learn more about them.

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