Description
The Assistant Director, Convenings plays a critical role in the planning and execution of the Company’s high-profile meetings and events, including large-scale conferences, Board meetings, and industry convenings. Reporting to the Senior Director, Convenings, this role leads complex meeting and event logistics, vendor negotiation and coordination, and cross-functional collaboration to deliver seamless, high-quality experiences. The Assistant Director combines strong operational expertise with exceptional stakeholder management to ensure each convening reflects the Company’s mission, strategic priorities, and standards of excellence.
This is a fully remote position, with approximately 20% travel anticipated. Salary is $85,000 - $95,000.
Applicants must apply directly on company website: Assistant Director Convenings Remote - Careers At ACCESSLEX INSTITUTE
Responsibilities and Duties:
EVENT STRATEGY AND PLANNING
- Contribute to the planning and execution of Company meetings and events, including but not limited to:
o Flagship annual Student Success Conference - LexCon
o Spring Sync
o Executive-level quarterly Board Meetings
o Industry conferences
o Additional Company convenings aligned with the Company’s Strategic Plan
- Partner with the Sr. Director, Convenings throughout all phases of meeting and event planning, from concept development through on-site execution, including exhibit and trade show logistics, contract negotiation, site/venue research and selection, agenda/timeline development, and more.
EVENT OPERATIONS AND LOGISTICS
- Lead end-to-end event logistics, including ground transportation, hotel room blocks, scheduling, audiovisual production, entertainment, speaker coordination, and on-site event execution.
- Develop comprehensive event project plans, timelines, and specifications to ensure clear roles, responsibilities, and deliverables across internal teams and vendors.
- Collaborate on menu planning and review Banquet Event Orders (BEOs) to deliver high-quality, thoughtful food and beverage experiences.
- Assist in managing vendor relationships and communications, support contract negotiations, and oversee invoice review and timely, accurate payment processing.
- Manage all speaker logistics for convenings (in-person and virtual).
- Create clear, engaging meeting descriptions, agendas, and supporting materials that drive participation and convey purpose.
- Partner with the Marketing team to support the execution of branded event collateral and printed materials.
- Support event budget tracking and expense reconciliation, working closely with the Sr. Director, Convenings to ensure accurate reporting.
- Conduct pre- and post-event evaluations, analyze performance outcomes, and provide data-driven recommendations to continuously improve event quality, efficiency, and attendee experience.
- Serves as backup for the successful management of exhibit, sponsorship, and promotional needs for industry events and conferences;
- Assist Human Resources with Company events, as needed.
- Perform other duties in support of Company initiatives, as assigned.
Requirements
CANDIDATE REQUIREMENTS:
Knowledge, Skills, and Abilities (KSAs). To succeed in the Assistant Director – Convenings position, candidates should possess the following KSAs:
- REQUIRED
Superior attention to detail;
Excellent organizational and time-management skills;
Excellent communication skills, both written and verbal;
Excellent interpersonal skills;
Proficient in Microsoft Office;
Proficient in the Cvent Registration platform;
Demonstrated experience managing large-scale, multi-day conferences and complex, high-visibility meetings. - PREFERRED
Certified Meeting Professional (CMP)
Knowledge of Salesforce;
Budget management skills. - BACKGROUND EXPERIENCES
The following are required unless otherwise noted:
BS/BA in Marketing, Communications, Hospitality, Project Management, or another similar field.
7+ years of progressive experience in meetings and events management (full-time).
